Procedure

Bidbook.eu shows the available offering of real estate, operating rights and commercial rights (e.g. rental, leasehold, ground lease, building rights, etc.).

You can find more information on the procedures that are followed for sales and issuances below. These procedures apply exclusively to the offering of the Dutch Central Government Real Estate Agency and not to that of other authorities participating in Bidbook.eu.

Sales Process

The Dutch Central Government Real Estate Agency uses a range of sale procedures. A brief explanation of the sale procedures that are employed by the Agency is provided below.

Proposal for agreement
The Dutch Central Government Real Estate Agency sells surplus real estate based on a public, transparent procedure at market-based prices. Nevertheless, in some cases it may be evident, or it may reasonably be assumed, on the grounds of objective, verifiable and reasonable criteria, that only a single serious candidate comes into consideration for purchasing the property in question.

If the Dutch Central Government Real Estate Agency intends to enter into a purchase agreement with this specific party, then this intention is published under the status ‘Proposal for agreement’. In this publication, the Agency explains why only a single serious candidate is being considered. The specific (procedural) conditions that apply are contained on the project page.

If, following the publication, you are also interested in the property and can comply with the same conditions as the intended party, you can inform the Dutch Central Government Real Estate Agency in writing of your motivated interest within 20 working days from the publication date. The parties which, after the publication, show an interest must be able to comply with the same criteria as those required of the intended party. The Dutch Central Government Real Estate Agency will then determine whether the regular public procedure should take place. Within two weeks after sending in your response, you will receive a written reply from the Dutch Central Government Real Estate Agency regarding its decision and the procedure that will be followed.

Public sale with/without preselection and (un)conditional bids
Under this sale procedure, the Dutch Central Government Real Estate Agency offers interested market parties the opportunity to submit an unconditional bid or to make a bid with certain conditions attached.

There are several variants of this type of sale procedure. For example, there may or may not be a preselection phase. Where applicable, a preselection may be made from the interested parties on the basis of e.g. quality or financial/administrative requirements. Certain reference requirements may also apply (e.g., experience with similar projects). The parties selected are invited to submit a bid after the preselection phase.

Depending on the procedure used, in many cases a potential buyer will be able to submit both an unconditional and a conditional bid. With this conditional bid, the government gives the market the option of leaving part of the development risk associated with redevelopment objects with the Dutch Central Government Real Estate Agency.

When the bids have been submitted, the acceptability of the unconditional and conditional bids is assessed. The Government Real Estate Agency looks primarily at the risks associated with the bid conditions in relation to the sum that has been offered. It then determines what constitutes an acceptable bid and whether the contract can be awarded, taking into account the necessary Bibob procedure.

The purchase agreement can be signed after the terms have been finalised. The market party will then be given time to make any applicable conditions unconditional.

Public sales with/without pre-selection and (un)conditional bids

Sale via a real estate agent
The final method of sale involves the services of a real estate agent. This procedure is usually chosen when local market knowledge and networks can be expected to achieve a higher price. It is often used for objects such as shops and homes. A sale via a real estate agent is also subject to the Bibob procedure.

Sale via real estate agent

Issuance process

In addition to selling surplus government-owned real estate, the Dutch Central Government Real Estate Agency also makes real estate (land, subsurface of water and buildings) available for use. We issue our real estate mainly via a public procedure. These procedures are objective and transparent. This allows equal opportunities for everyone.

The Dutch Central Government Real Estate Agency uses (standard) agreements, for the various types of commercial and operational rights, such as ground lease, leasing and rental rights. The type of agreement and the period of issue depend on the property and the use(s) that are involved.

Below is a brief explanation of the public issuance procedures used by the Dutch Central Government Real Estate Agency for the use of government real estate:

  • Public tender
  • Proposal for agreement
  • Renting via an agent
  • Fuel station auctions

Public tender
One of the procedures used by the Dutch Central Government Real Estate Agency in the issuance of real estate is public tender. We do this, for example, for the lease grounds in the IJsselmeer polders. As with sale, there are various ways of setting up the procedure for public tender: with or without preselection and the option of bidding subject to conditions. The bid book describes the procedure and the associated conditions for the location or the object.

With a public tender, the parties submit a bid before the closing date. Once the bids are made, the acceptability is assessed. The Dutch Central Government Real Estate Agency then grants the location to the party with the best bid.

Proposal for agreement
In specific cases, the Dutch Central Government Real Estate Agency carries out the public procedure proposal for agreement. This procedure is based on a demand from the market or from another authority. The Dutch Central Government Real Estate Agency publishes its intention on Biedboek.nl/Bidbook.eu to provide a location for use by a proposed party, unless other parties also show interest within a set time frame.

The parties which show interest as a result of the publication must be able to meet the same conditions to which the intended party is subject. These conditions are included in the publication on Biedboek.nl/Bidbook.eu. If other parties express their interest and can reasonably meet the conditions, the Dutch Central Government Real Estate Agency Company will offer the location via public tender.

Renting via a real estate agent
Government real estate can also be rented through a real estate agent. This method is usually chosen when the market knowledge and networks of a local real estate agent can be expected to help find a suitable tenant. This often concerns buildings, such as houses.

Fuel station auctions
The Act pertaining to the auctioning of specific points of sale of fuel came into force on 31 July 2005. The aim of this law is to increase price competition in the market for fuel stations along the motorway and to make the market more accessible. On the basis of a set schedule, the Dutch Central Government Real Estate Agency auctions the rental rights for fuel stations (approximately 250 locations) along the motorways. The term of these rental rights is 15 years. A lease agreement is concluded with the party which makes the highest bid in the auction.
The locations to be auctioned are published annually on Biedboek.nl/Bidbook.eu. All the information that is available is gathered into a bid book per location. A bid book can be purchased for €100. After submitting a request for access, a participant may take part in the auction. Once accepted, the participant must pay an entrance fee of €1,500 in advance. The auction takes place annually in September.

Additional facilities at motorway service areas
The procedure used for additional facilities at motorway service areas is described in the following document:
PDF download additional facilities.